Job responsibilities:

1. Vendor Selection and Management:
   • Identify and evaluate potential suppliers based on cost, quality, reliability, and other factors.
   • Build and maintain strong relationships with existing suppliers.
2. Procurement Planning:
   • Develop procurement plans and strategies in alignment with organizational goals and budget constraints.
   • Forecast demand for goods and services to ensure timely procurement.
3. Negotiation:
   • Negotiate terms, conditions, and pricing with suppliers to secure advantageous agreements.
   • Work to obtain the best possible deals while maintaining quality standards.
4. Purchase Orders:
   • Generate purchase orders accurately and efficiently.
   • Ensure that all necessary information, such as quantities, specifications, and delivery schedules, is included.
5. Inventory Management:
   • Monitor and maintain optimal inventory levels to prevent shortages or overstocking.
   • Implement inventory control measures and assess inventory turnover.
6. Quality Assurance:
   • Collaborate with quality control and assurance teams to ensure purchased items meet quality standards.
   • Resolve quality issues with suppliers promptly.
7. Cost Analysis:
   • Analyze pricing proposals and cost structures to make informed decisions.
   • Continuously seek cost-saving opportunities.
8. Compliance:
   • Ensure procurement activities comply with relevant laws, regulations, and company policies.
   • Maintain accurate records and documentation.
9. Market Research:
   • Stay informed about market trends, industry developments, and new product offerings.
   • Provide recommendations based on market insights.
10. Supplier Performance Evaluation:
    • Assess supplier performance regularly and address any deficiencies.
    • Recognize and reward exceptional supplier performance.
11. Risk Management:
    • Identify potential risks in the supply chain and develop risk mitigation strategies.
    • Prepare for supply chain disruptions and emergencies.
12. Budget Management:
    • Manage procurement budgets effectively and control costs.
    • Prepare budget reports and forecasts.
13. Sustainability and Ethics:
    • Consider sustainability and ethical factors when selecting suppliers and making procurement decisions.
    • Promote responsible and sustainable sourcing practices.

Qualification Requirements:

• Education: A bachelor’s degree in business, supply chain management, or a related field is typically required. Relevant certifications (e.g., Certified Professional in Supply Management, CPSM) can be advantageous.
• Experience: 2-5 years of experience in procurement, purchasing, or supply chain management roles.
• Negotiation Skills: Strong negotiation skills and the ability to secure favorable terms and pricing.
• Analytical Skills: Proficiency in data analysis and cost analysis to support decision-making.
• Communication: Excellent communication and interpersonal skills for effective vendor relationships and internal collaboration.
• Attention to Detail: High level of attention to detail to ensure accuracy in purchase orders and contracts.
• Technology Proficiency: Familiarity with procurement software, inventory management systems, and Microsoft Excel.
• Market Knowledge: Understanding of market trends, supplier landscapes, and industry-specific procurement challenges.
• Ethical Conduct: Commitment to ethical procurement practices, including supplier diversity and sustainability.
• Problem-Solving: Strong problem-solving skills to address procurement issues and challenges.
• Adaptability: Ability to adapt to changing market conditions and supply chain dynamics.